Job Description

Job Description

🌟 U.S.-Based Executive Virtual Assistant (Full-Time, Pacific Time Hours) 🌟

$18-$22 Hour. Bonuses Avaliable

100% Remote | Growth Opportunity | Support the Founder of a Fast-Paced Home Services + Real Estate Business

We’re hiring a  world-class virtual assistant to work directly with the founder of a rapidly growing home services and real estate investment business. This is a  high-impact role for someone who is  organized, tech-savvy, creative , and excited to bring structure to a dynamic, ever-changing workday.

You’ll handle a wide range of projects, communications, and mission-critical administrative tasks. We’re not just looking for someone to check boxes—we want a  creative problem solver and proactive thinker who takes ownership of outcomes and thrives in a fast-paced, founder-led environment.

🕒 Required Work Hours

• Must work  full-time Pacific Time hours (PST)
• Availability for 40–50 hours/week , with flexibility depending on business needs
• Occasional weekend or evening availability may be requested

📌 Key Responsibilities

• ✅  Founder Support
• Manage and maintain a complex executive calendar
• Book appointments, vendor meetings, service calls, and personal errands
• Handle real-time email, message, and voicemail triage
• Ensure the founder’s day is optimized and organized with follow-ups and reminders
• ✅  Project & Time Management
• Build project timelines and manage progress using tools like Asana, Trello, or ClickUp
• Create and document internal SOPs and process maps
• Track priorities and deadlines across departments
• Keep everything (and everyone) on track with follow-up, accountability, and updates
• ✅  Tech-Savvy Admin Support
• Build and manage Google Sheets/Excel reports (must know formulas, formatting, and sorting/filtering tools)
• Use tools like Slack, Zoom, Google Workspace, CRMs, and workflow automation platforms
• Light website and landing page editing (with tools like GoHighLevel or WordPress a plus)
• Handle light graphic design tasks in Canva and tech documentation
• ✅  Marketing & Social Media Support
• Help plan, schedule, and post to Instagram, LinkedIn, Facebook, TikTok, and YouTube
• Coordinate with designers or editors for content creation
• Engage with DMs, comments, and community conversations professionally
• Track campaign progress and engagement analytics
• ✅  Client & Vendor Interaction
• Professionally respond to inbound client and customer messages
• Schedule appointments and service visits
• Keep CRM records clean and up-to-date
• Follow up with leads, vendors, and partners as directed

🧠 You’re a Perfect Fit If You…

• Have 3+ years experience supporting an executive, founder, or entrepreneur
• Are a  master of organization, follow-up, and proactive communication
• Thrive in fast-paced, ever-changing environments with minimal supervision
• Are an  expert in project and time management (and actually enjoy it)
• Love  solving problems before they happen
• Are comfortable managing multiple streams of communication and tools
• Can write well, think creatively, and bring ideas to the table
• Are  tech fluent —you can pick up new tools fast and make them work for you
• Have a positive, upbeat attitude and care deeply about  delivering excellence

🛠 Tools We Use (or You'll Be Expected to Learn Quickly)

• Google Workspace (Calendar, Docs, Sheets, Drive, Gmail)
• Slack, Zoom, Loom
• GoHighLevel, Leap, -CRMs
• Canva, Meta Business Suite, Later, TikTok, LinkedIn
• Dropbox, Notion, ChatGPT, and more

🚀 What We Offer

• Competitive hourly rate (based on experience)
• Long-term, stable position with room for growth
• Direct mentorship from the founder
• Ability to shape and optimize your own systems and role
• Flexible virtual environment with a strong performance-based culture

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