Job Description

Job Description

Job Description

The Executive Assistant will work closely with the C-Suite to manage the day-to-day operations of the company. This position will also help manage the C-Suite calendar, prepare meetings, and take minutes of meetings. The Executive Assistant will also be responsible for preparing and presenting reports, presentations, and other documents to clients, partners, and potential clients. The Executive Assistant will also assist in maintaining the company’s books and records.

ESSENTIAL JOB FUNCTIONS

• Provide administrative support for the Executive team by providing a myriad of support tasks to successfully meet program goals and responsibilities.
• Managers calendars, arranges travel and coordinates meetings and special events.
• Answering and responding to incoming phone calls, emails, texts, and online scheduler inquiries in a timely manner
• Provides detailed responses to requests for information, and overall office management.
• Take inventory of green bag supplies (customer gift bags) and orders green bag supplies when needed.
• Booking and managing travel and expenses, coordination of internal meetings and functions, schedule meetings, reserve conference rooms, set up video and conference calls, register and greet visitors, catering coordination and set-up.
• Ensure equipment is working and available (copiers, printers, fax, etc.)
• Draft communications for CEO to include company-wide messages.
• Develops PowerPoint presentations for Company town halls.
• Record and distribute meeting notes; record, distribute and track meeting action items and handle other routine communications.
• Experience working with remote employees and managers.
• Prepares board packages using Excel and PowerPoint
• Support the Finance Department with light accounting projects.
• Maintains good public relations and interacts with customers and co-workers in a respectful and professional manner.
• Other duties as assigned.

MINIMUM REQUIREMENTS

• High School Diploma or GED
• Office administration experience at the executive level
• Proficient in Microsoft Office Suite

Launch Pad Home Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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